BYLAWS
BYLAWS
OF
FLORIDA SOCIETY OF INTERVENTIONAL PAIN
PHYSICIANS, INC.
ARTICLE I
NAME AND LOCATION OF OFFICES
Section 1. Name
This organization shall be known as the Florida Society
of Interventional Pain Physicians, Inc., referred to hereafter as “the Society,”
a non-profit corporation organized under the laws of the State of Delaware (the
“General Corporation Law”).
Section 2. Location
Section 2.1 Registered
Office and Registered Agent
The Society shall have and
continuously maintain, in the state of Delaware, a registered office and a
registered agent whose business office shall be identical with the Society’s
registered office. The registered office of the Society in the state of Delaware
is 1209 Orange Street, Wilmington, Delaware, 19801, and the name of the
registered agent in the state of Delaware at such address is the Corporation
Trust Company.
Section 2.2 Executive Office
The Society shall
maintain an executive office for the administration of its affairs.
The address of the present office is as follows:
2558 Admirals Walk Drive
South
Orange Park, FL 32073
Section 2.3 Other Offices
The Society may have other offices
at such places, within the state of Florida, as the Board of Directors, by a
majority vote, may from time to time determine.
ARTICLE II
PURPOSES
The Society exists for and is
dedicated to the following purposes and principles:
A. To pursue excellence in education as it
concerns Interventional Pain Management and related sciences.
B. To uphold high principles, policies
and practices for the attainment of the best in care for the patient suffering
with pain.
C. To provide communication with other groups
with complementary interests.
D. To develop understanding of the
socioeconomic impact of pain and its treatment, in order to develop better
approaches to pain patient care and cost containment.
E. To pursue excellence in the practice of
Interventional Pain Management.
F. To support the formation of a specialty in
Interventional Pain Management.
G. To preserve and to achieve the principles
and purposes of the Society.
H. To support, encourage, and participate
in the development of clinical guidelines and parameters.
I. To support and advance issues of patient
safety, coverage of neural blockade, and other relevant issues of interest to
anesthesiologists and other physicians practicing pain management.
ARTICLE III
MEMBERSHIP
The Membership of this Society shall be
divided into three classes: Active, Associate, and Corporate.
Section 1.
Active Member
a. Active members shall be physicians (Doctor
of Medicine or equivalent, or Doctor of Osteopathy) who have an unrestricted
license to practice medicine within the United States of America and who are
Active Members in good standing of the American Society of Interventional Pain
Physicians. In addition, Active Members shall be (i) anesthesiologists who in
their medical practices spend at least a portion of their time on Pain
Management and related activities or (ii) physicians of other specialties
involved in active practice of pain management performing spinal injections
and/or other forms of neural blockade.
b. Active Members may vote, hold office,
serve on committees, and are required to pay dues. After the first year of the
existence of the Society, only Active Members who have been Active Members for
at least one calendar year are eligible to hold office or serve as a Director of
the Society. Active Members are Voting Members.
Section 2. Associate Member
a. Associate Members shall be Associate
Members in good standing of the American Society of Interventional Pain
Physicians, and are:
1. Physicians not involved
in active pain management and/or neural blockade; or
2. Non-physicians, including nurses, nurse
practitioners, physician assistants, psychologists, physical therapists, and
scientists who are engaged in research, clinical practice, or management of pain
management.
b. Associate Members may hold office, vote,
serve on committees and are required to pay dues. Alter the first year of
existence of the Society, Associate Members may only be an Officer or a Director
of the Society after having been an Associate Member for at least one (1) full
calendar year. Associate Members are
Voting Members.
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Section 3. Corporate Member
a. Corporate Members must be Corporate Members
in good standing of the American Society of Interventional Pain Physicians. In
addition, Corporate Members must be a business entity (i) employing or connected
or affiliated with a Member, (ii) providing pain management services, (iii)
engaging in research or publishing concerning pain management, or engaging in
the manufacturing of pain management products, or (iv) engaging in significant
pain management activities including, but not limited to, education, etc.
b.
Corporate Members may not vote or
hold office, but may serve on committees and are required to pay dues.
Section 4. Resignations
Resignations shall be submitted in writing
to be acted upon by the Board of Directors.
Section 5. Disciplinary Action
The Board of Directors may expel,
call for the resignation of or otherwise discipline any member for:
a. Conviction of a felony or of any crime
relating to or arising out of the practice of medicine or involving moral
turpitude.
b. Voluntary or involuntary limitation or
termination of any right associated with the practice of medicine.
c. Grossly immoral, dishonorable or
unprofessional conduct.
d. Participating in communications to
the public which convey false, untrue, deceptive or misleading information
through statements, photographs, graphics or other means, or which omit material
information without which the communication is deceptive.
e. Failure or refusal to cooperate
reasonably with an investigation of a disciplinary matter.
Disciplinary charges shall be investigated as
directed by the President. If the President determines that the charges warrant
a hearing, the President shall refer the matter to the Board of Directors. The
member shall be notified of the charges and the time, date and place of the
hearing not less than 30 days in advance, and be provided with a list of the
witnesses for the Society. The member shall have the right to be represented by
legal counsel; to arrange at his or her expense to obtain a record of the
proceedings, to call and cross examine witnesses, to present any evidence
determined to be relevant, to submit a written statement of the decision at the
close of the hearing and to receive a written statement of the Board’s decision
and basis therefore. Action by majority vote of the Board of Directors upon the
matter shall be final.
Section 6. Record Date For Voting Members
For the purpose of determining the Voting
Members entitled to notice of or to vote at any meeting of Voting Members or any
adjournment thereof, or to express consent to or dissent from corporate action
in
writing without a meeting, or for the purpose of
any other lawful action, the directors may fix, in advance, a record date, which
shall not be more than sixty days nor less than ten days before the date of such
meeting, nor more than sixty (60) days prior to any other action. If no record
date is fixed, the record date for determining Voting Members entitled to notice
of or to vote at a meeting of Voting Members shall
be at the close of business on the day next preceding the day on which notice is
given, or, if
notice is waived, at the close of business on the day next preceding the
day on which the meeting is held, the record date for determining Voting Members
entitled to express consent to or dissent from corporate action in writing
without a meeting, when no prior action by the Board of Directors is necessary,
shall be the day on which the first written consent or dissent is expressed. A
determination of Voting Members of record entitled to notice of or to vote at
any meeting of Voting Members shall apply to any adjournment of the meeting;
provided, however, that the Board of Directors may fix a new record date for the
adjourned meeting.
Section
7. Membership Meetings
Section 7.1 Time
The
Annual Meeting shall be held on the date and at the time fixed, from time to
time, by the directors, provided that the first Annual Meeting shall be held on
a date within thirteen months after the organization of the Society, and each
successive annual meeting shall be held on a date within thirteen months after
the date of the preceding annual meeting.
Special meetings shall be held on
the date and at the time fixed by the Board of Directors.
Section 7.2
Place
Annual Meetings and special meetings shall be held,
except as provided in Section 9.1, at such place, within or without the State of
Delaware, as the directors may, from time to time, fix. Whenever the directors
shall fail to fix such place, the meeting shall be held at the executive office
of the Society.
Section 7.3 Call
Annual meetings and special meetings may be called by
the directors or by any officer instructed by the directors to call a meeting.
Section 7.4 Notice Or Waiver Of
Notice
Written notice of
all meetings shall be given to Voting Members, stating the place, date,
and hour of the meeting. The notice of an annual meeting shall state that
the meeting is called for the transaction of such business as may properly come
before the meeting, and shall (if any other action which could be taken at a
special meeting is to be taken at such annual meeting) state the purpose or
purposes. The notice of a special meeting shall in all instances state the
purpose or purposes for which the meeting is called. The notice of any meeting
shall also include, or be accompanied by, any additional statements,
information, or documents prescribed by the General Corporation Law;
except as otherwise provided by the General Corporation Law a copy of the notice
of any meeting shall be given, personally or by mail, not less than ten days nor
more than fifty days before the date of the meeting, unless the lapse of the
prescribed period of time shall have been waived and directed to each Voting Member at his or her
record address or at such other address which he may have furnished by request
in writing to the Secretary of the Society. Notice by mail shall be deemed to be
given when deposited, with postage thereon prepaid, in the United States mail.
If a meeting is adjourned to another time, not more than thirty days hence,
and/or to another place, and if an announcement of the adjourned time and/or
place is made at the meeting, it shall not be necessary to give notice of the
adjourned meeting unless the directors, after adjournment, fix a new record date
for the adjourned meeting. Notice need not be given to any Voting Member who
submits a written waiver of notice signed by him or her before or after the time
stated therein. Attendance of Voting Member at a meeting shall constitute a
waiver of notice of such meeting, except when the Voting Member attends the
meeting for the express purpose of objecting, at the beginning of the meeting,
to the transaction of any business because the meeting is not lawfully called or
convened. Neither the business to be transacted at, nor the purpose of, any
regular or special meeting need be specified in any written waiver of notice.
Section 7.5
Conduct of Meeting
Meetings of the Voting Members
shall be presided over by one of the following officers in the order of
seniority and if present and
acting: the President, the President-Elect, the Vice-President, or, if none of
the foregoing is in office and present and acting, by a chairman to be chosen by
the Voting Members. The Secretary of the Society, or in his absence, an
Assistant Secretary, shall act as secretary of every meeting, but if neither the
Secretary nor an Assistant Secretary is present the Chairman of the meeting
shall appoint a secretary of the meeting.
Section 7.6 Proxy Representation
Every Voting Member may authorize
another person or persons to act for him by proxy in all matters
in which a Voting Member is entitled to participate, whether by waiving notice
of any meeting, voting or participating at a meeting, or expressing
consent or dissent without a meeting. Every proxy must be signed by the Voting
Member or by his attorney-in-fact. No proxy shall be voted or acted
upon after three years from its date unless such proxy provides for a
longer period.
Section 7.7 Quorum
a. Annual
Meeting. The presence in person or proxy at the annual meeting of ten
percent (10%) of the Voting Members shall constitute a quorum for the
transaction of any business at the annual meeting. The Voting Members present
may adjourn the meeting despite the absence of a quorum.
b. Special Meeting. One-third
(1/3)
of the Voting Members, who shall be present in
person or by proxy, shall constitute a quorum at a special meeting for the
transaction of any business. The Voting Members present may adjourn the meeting
in the absence of a quorum.
c. Written Action. The written
response of a majority of Voting Members shall constitute a quorum for the
purposes of any action by written consent of the Members.
Section 7.8 Voting
Each Voting Member shall have one
vote in the election of directors and officers, in the adoption, amendment, and
repeal of these Bylaws to the extent provided for in the Certificate of
Incorporation, and in all proceedings upon which the General Corporation Law
confers voting power upon members entitled to vote in the election of directors.
In the election of directors and officers, a plurality of the votes cast shall
elect, and voting may, but need not be, by a proxy mail-in ballot. Any other
action in which Voting Members are entitled to vote shall be authorized by a
majority of the votes cast at a meeting at which a quorum is present in person
or by proxy except where the General Corporation Law, the Certificate of
Incorporation, or these Bylaws prescribes a different percentage of votes.
Section 7.9 Written Action
Any action required by the General
Corporation Law to be taken at a meeting of members or any action which may be
taken at any meeting of members, may be taken without a meeting, without prior
notice and without a vote, if a consent in writing setting forth the action so
taken, shall be signed by not less than a majority of Voting Members having a
right to vote thereon. Prompt notice of the taking of corporate action without a
meeting by less than unanimous written consent shall be given to those Voting
Members who have not consented in writing.
ARTICLE IV
BOARD OF DIRECTORS AND COMMITTEES
Section 1.
Board of Directors; Powers;
Number; Qualifications; Resignations; Removals; Vacancies
The management of the business
and affairs of the Society shall be
vested in a Board of Directors (the “Board”), who shall govern and manage the
affairs of the Society in accordance with the purposes and principles and other
requirements of the Bylaws of the Society and in conformity with the laws
governing its incorporation. The initial Board of Directors shall consist of one
(1) person, to serve as specified in the Certificate of Incorporation.
Thereafter, the Board of Directors shall consist of the President, the
President-elect, the Vice-President, the Secretary, and the Treasurer, up to
five (5) Directors-at-Large, and the Immediate Past President, if any.
The Board of Directors shall consist of not more than eleven (11) persons. All
members of the Board shall be considered Directors. After the first year of
existence of the Society, only Members who have been either Associate or Active
Members for at least one (1) full calendar year are eligible to be a Director,
Officer, or other Board Member.
The President and the Directors-at-Large shall
be nominated as provided in Article VII and then elected at or prior to the
Annual Meeting in accordance with Section 7 of Article III. Directors-at-Large
shall be elected for terms of three (3) years each, and may serve a maximum of
two consecutive terms.
Any director may resign at any time upon written
notice to the Society; except as may otherwise be provided by the General
Corporation Law. Any director or the entire Board of Directors may be removed,
with or without cause, by a majority of the Voting Members entitled to vote in
an election of directors.
Any vacancy occurring between elections shall be
filled by the vote of a majority of the remaining directors then in office.
Section 2. Board Meetings
The Board of Directors shall meet at least
annually. Meetings may be held as formal meetings or telephone conference calls,
or a combination of the two, at a time and place designated by the President.
Special meetings of the Board of Directors-may be called at any time by the
President, and shall be called on written request of any three (3) members of
the Board. Written notice shall be forwarded to each member of the Board not
less than two (2) days prior to any meeting. Notice need not be given to any
director or to any member of a committee of directors who submits a written
waiver of notice signed by him or her before or after the time state therein.
Attendance of any such person at a meeting shall constitute a waiver of notice
of such meeting, except when he or she attends a meeting for the express purpose
of objecting, at the beginning of the meeting, to the transaction of any
business because the meeting is not lawfully called or convened. Neither the
business to be transacted at, nor the purpose of, any regular or special meeting
of the directors need be specified in any written waiver of notice. A majority
of the total number of directors in office shall constitute a quorum for the
transaction of business. A majority of the directors present, whether or not a
quorum is present, may adjourn a meeting to another time and place. Except as
otherwise provided in these Bylaws, the Certificate of Incorporation, or the
General Corporation Law, the vote of the majority of the directors present at a
meeting at which a quorum is present shall be the act of the Board. Any action
required or permitted to be taken at any meeting of the Board of Directors or
any committee thereof may be taken without a meeting if all members of the Board
or committee, as the case may be consent thereto in writing.
Section 3. Executive Committee
The Executive Committee shall be comprised of
the President, Vice-President, Secretary, Treasurer, and Immediate Past
President of the Society, if any. The Executive Committee shall act on behalf of
the Society in those instances necessary to conduct prudently the affairs of the
Society which require such action between regular or periodical meetings of the
Board of Directors. Executive Committee actions will be reviewed and either
ratified or rescinded at the next meeting of the Board of Directors.
Section 4. Other Board Committees
The Board of Directors may designate
one or more committees, each committee to consist of one or more of the
directors of the Society. The Board may designate one or more directors as
alternate members of any committee, who may replace any absent or disqualified
member at any meeting of the committee. In the absence or disqualification of a
member of a committee, the member or members present at any meeting and not
disqualified from voting, whether or not such member or members constitute a
quorum, may unanimously appoint another member of the Board of Directors to act
at the meeting in the place of any such absent or disqualified member. Any such
committee may exercise all the powers and authority of the Board of Directors in
the management of the business and affairs of the Society, but no such
committee shall have the power or authority in reference to the following
matters: (a) approving or adopting, or recommending to the Active Members, any
action or matter expressly required by the General Corporation Law to be
submitted to the Active Members for approval or (b) adopting, amending or
repealing any Bylaw of the Society.
Section 5. Fees and Compensation
Directors may receive such
compensation, if any, for their services and such reimbursement for expenses as
maybe fixed or determined by the Board of Directors or Executive Committee (with
approval of the Board). The Board or Executive Committee (with approval of the
Board) may establish appropriate guidelines and provisions to reimburse or to
pay any or all of the directors providing services to the Society and to
purchase and to maintain insurance on behalf of any director, or to reimburse
directors for such purchase. The amount of compensation paid to any director
providing services to the Society shall not exceed such amount as is reasonable
under all of the facts and circumstances.
ARTICLE V
OFFICERS
Section 1. Officers
The elected Officers of the Society
shall be a President, President-Elect, a Vice President, a Secretary,
and a Treasurer. Only Associate Members
and Active Members may be Officers or Directors of the Society. After the first
calendar year of the existence of the Society, only Active Members or Associate
Members who have been Active Members or Associate Members for one (1) full
calendar year or longer are eligible to be elected as or to become an Officer or
Director of the Society.
Section 2. Executive Director
The Executive Director is charged
with the administration of the Society.
Section 3. Terms of Office
The term of office for the
President, President-Elect, Vice President, the Treasurer, and the Secretary is
two (2) years, unless he or she sooner resigns or is removed from office. Any
officer may resign at any time upon written notice to the Society, except as may
otherwise be provided by the General Corporation Law. All other officers, except
as may be provided by the General Corporation law, may be removed with or
without cause, by a majority of the Directors then entitled to vote in an
election of officers. Any vacancy occurring between elections shall be filled by
the vote of a majority of Directors then in office.
Section 4. Presiding Officer
The President shall preside over the
Board of Directors. In the absence-of the President, the President-Elect shall
preside. In the absence of the President and the President-Elect, the Vice
President shall preside. In the absence of the President, the President-Elect,
and the Vice President, the Board of Directors shall select one of its members
to preside pro tempore.
ARTICLE VI
DUTIES OF EXECUTIVE DIRECTOR AND OFFICERS
Section 1. Executive Director
The Executive Director is the
general manager and has control of the business and day-to-day operation of the
Society. The Executive Director serves at the pleasure of the Board of
Directors.
Section 2. President
It shall be the duty of the
President to preside at all meetings of the Society and the Executive Committee
of the Board of Directors, and to see that rules are properly enforced in all
deliberations of the Society. The President shall be a voting ex-officio member
of all committees. Beginning with the Annual Meeting held in the year 2002, the
position of the office of President shall not be elected directly, but shall be
assumed by the President-Elect upon completion of his or her term as
President-Elect. Upon completion of his or her term as President, the President
shall become the Immediate Past President. The Immediate Past President shall
serve a one year term.
Section 3. President-Elect
The President-Elect, in the absence
of the President, shall preside and assume the usual duties of the President.
Upon completion of the term of the President, or in the case of resignation or
vacated office of the President, the President-Elect shall become the President
of the Society.
Section 4. Vice President
The Vice President, in the absence
of the President-Elect, shall preside and assume the usual duties of the
President.
Section 5. Secretary
It shall be the responsibility of
the Secretary to keep a true record of the proceedings of the meetings of the
Society, and to keep a register of the membership with the date of admission and
the place of residence. The Secretary shall send proper notice of all membership
meetings to each member. The Secretary shall also act as Secretary of the Board
of Directors.
Section 6. Treasurer
It shall be the responsibility of
the Treasurer to keep the accounts of the Society and perform the usual duties
of the Treasurer. The Treasurer and the President shall be authorized to expend
such funds as are necessary in payment of the expenses of the Society and to
keep accurate record of receipts and expenditures. The duties of the Treasurer,
in whole or part, may be assigned to the Executive Director.
Section 7. Fees and Compensation
Officers may receive such
compensation, if any, for their services and such reimbursement for expenses as
may be fixed or determined by the Board of Directors or Executive Committee
(with approval of the Board). The Board or Executive Committee (with approval of
the Board) may establish appropriate guidelines and provisions to reimburse or
to pay any or all of the officers, employees, and persons providing services to
the Society and to purchase and to maintain insurance on behalf of any officer,
or to reimburse officers for such purchase. The amount of compensation paid to
any officer, employee or person providing services to the Society shall not
exceed such amount as is reasonable under all of the facts and circumstances.
ARTICLE VII
NOMINATION AND ELECTION OF
DIRECTORS AND OFFICERS
The Nominating Committee for the
election of Officers and Directors shall consist of the Board of Directors, with
the President presiding.
Prior to the Annual Meeting, the Nominating
Committee shall seek information and suggestions from the membership for
nominations for Officers, Directors and shall present a slate with one or more
nominations for each vacant position.
Voting may be by proxy mail-in ballot, and may
be completed prior to the annual meeting. Write-in candidates shall be
permitted. The nominee for each position who receives the plurality of the votes
cast shall be elected.
When more than one Director-at-Large position is
vacant, Voting Members shall vote for one candidate for each vacant position. In
the case of a tie vote, the Board of Directors shall cast the deciding vote.
The newly elected Officers and Directors shall
take office at the Annual Meeting immediately following their election.
ARTICLE VIII
COMMITTEES NOT COMPRISED
SOLELY OF DIRECTORS
The President may appoint the Chairs
and members of Standing and Special Committees not comprised solely of members
of the Board of Directors. Such appointments require the ratification of the
Board of Directors. Appointments to committees not comprised solely of members
of the Board of Directors shall be for one year.
Standing Committees not comprised solely of
members of the Board of Directors may include 1) the Executive Committee, 2)
Clinical Parameters Committee, 3) Education/Research Committee, and 4)
Legislative/PR Committee.
Special Committees not comprised solely of
members of the Board of Directors may be established for other specific purposes
and for specified durations when necessary.
Actions of the standing and special committees
not comprised solely of members of the Board of Directors will be reviewed and
ratified or rescinded at the next meeting of the Board of Directors.
ARTICLE IX
DUES
Dues for members shall be determined by the
Board of Directors. The Board of Directors shall have the right to impose dues
by general or special assessment. The Board of Directors shall have the right to
reduce dues or to exempt members from payment of dues on the basis of illness,
undue hardship, active military service, or for other acceptable reasons. The
Board of Directors shall establish a policy concerning members who are
delinquent in dues.
ARTICLE X
CONTRACTS, CHECKS, DRAFTS, AND BANK ACCOUNTS
Section 1. Execution of Contracts.
The Board of Directors may authorize any officer
or officers, agent or agents, in addition to the officers so authorized by these
By-Laws, to enter into any contract in the name of and on behalf of the Society
and any such authority may be general or confined to specific instances.
Whenever the Board of Directors, in authorizing or directing the execution of
any contract, shall fail to specify the officer or officers or their agents who
are to execute the same, such contract shall be executed on behalf of the
Society by the Executive Director or by the President.
Section 2. Checks, Drafts, and Evidence
of Indebtedness.
All checks, drafts, or orders for the payment of
money, notes, or other evidences of indebtedness issued in the name of the
Society, shall be signed by such officer or officers, agent or agents of the
Society and in such manner as shall from time to time be determined by
resolution of the Board of Directors. In the absence of such determination by
the Board of Directors, such instruments shall be signed by the Executive
Director, the Treasurer, or the President.
Section 3. Deposits.
All funds of the Society shall be deposited
from-time to time to the credit of the Society in such banks, trust companies,
or other depositories as the Board of Directors may select, and shall be
invested and reinvested upon the direction of the Board of Directors.
Section 4. Gifts.
Any gift, donation, bequest, or device to the
Society shall be deemed to have been accepted only when acted upon affirmatively
by the Board of Directors.
Section 5. Budget.
The Society shall maintain a
balanced budget of revenue and expense each year. Any
expenditure beyond expected revenue must be approved by a vote of the
Board of Directors.
Section 6. Grants.
The Society may distribute financial
grants in order to foster advances in pain management. Such grants may include
financial support of education or research, provided that all grants shall be
made in accordance with the Certificate of Incorporation and these Bylaws.
ARTICLE XI
FISCAL YEAR
The fiscal year of the Society shall be from
January 1 through December 31.
ARTICLE XII
AMENDMENTS
Amendments to these Bylaws may be
proposed by the Board of Directors or by written petition to the Board of
Directors signed by twenty percent (20%) of the Voting Members of the Society.
Approval of each proposed bylaw change shall
require a two-thirds majority vote of a quorum of Directors, present in person
or by proxy.
Last amended:
July 29, 2007
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